About the job
Position Summary
The HR department supports IPA Kenya functions by ensuring that the organization takes care of our most important resource i.e. our people. The HR department is responsible for recruitment and selection, compensation and benefits management, performance management, learning and development, and employee relations etc.
The Human Resource Assistant, under the general supervision of the Associate Human Resource Manager and within the limits of Innovations for Poverty Action-Kenya policies and procedures, helps coordinate and facilitate the Human Resource Department activities, functions and processes. Below is a list of the general duties and responsibilities of the Human Resource Assistant, to be carried out as needed according to the determination of the Associate Human Resource Manager.
Responsibilities
- Recruitment and selection
- Maintain a database of job postings made by IPA within a month for national jobs.
- In consultation with the Associate HR Manager coordinate shortlisting of qualified applicants according to pre-specified criteria provided by hiring managers.
- Schedule and organize interviews
- Inform unsuccessful applicants officially through email
- Onboarding & Orientation
- Facilitate induction of new staff
- Support the planning and scheduling of orientation for new hires to discuss IPAK’s policies
- Contract Management
- Preparing. monitoring. and renewing of staff contracts
- Notify relevant managers of the approaching end of a contract and follow up with renewals as instructed by managers
- Performance Reviews
- Ensure that all performance plans and appraisal forms are filed in all respective staff files
- Leave and timesheet management
- Ensure monthly database update of stat leave/sick leave balances within a stipulated time frame
- Assist in tracking absenteeism within the projects.
- Ensure that all staff taking leave vacation have the required approvals from their supervisors
- Monitor all the Maternitv / Paternitv leave cases within projects.
- Periodically remind staff within the project through their immediate supervisors to use leave days during the year to avoid carrying forward of leave days
- Work hand in hand with the Associate Human Resource Manager to ensure that timesheets are timely submitted and assist where need be.
- Database & Personnel File Maintenance
- Ensure that the staff database is updated with all relevant information required and that inactive staff is captured separately
- Ensure alas documents are scanned and saved on ох
- Ensure stair files are labeled clearly and arranged in accordance with staff numbers.
- Other
- Carry out other duties as shall be assigned from time to time by the HRM and AssocIate HRM as part of IPAK daily activities
Qualifications
- Bachelor’s degree in human resource management or any other business-related course.
- Higher National Diploma in Human Resource Management or its equivalent.
- CHRP certified or enrolled
- Must be a member of IHRM in good standing.
- 3 years of HR experience in a similar position. preferably in the NGO context
- Good oral and written communication skills.
- Excellent organizational skills.
- Familiarity with Kenya labor laws.
- A strong team player and committed to diversity, equal opportunity, and capacity building.
- Ability to work under pressure and meet deadlines.
- Previous experience in providing remote support is highly desirable.
- Ability to operate in a dynamic environment and communicate with various levels of staff.
- Possession of a strong degree of integrity, including the ability to appropriately handle confidential information.
- Well organized and keen to detail
- Proficiency in MS suite
- Willingness to travel across IPAK field offices in Kenya.
Reports to
Associate Human Resource Manager
Deadline to Apply
November 22nd 2023
Desired Start Date
ASAP
Location
Nairobi, Kenya
About IPA
Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence of which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to a tangible impact on the world. Since its founding in 2002, IPA has worked with over 600 leading academics to conduct over 900 evaluations in 52 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide.
IPA’s Commitment to Diversity, Equity, & Inclusion (DEI)
As an organization, IPA is dedicated to improving the lives of the world’s most vulnerable populations through evidence and policy. We also recognize how important it is for our staff to reflect the diversity of the places where we work and the communities we work with. As such, IPA is committed to hiring from a diverse pool of candidates, from a range of backgrounds, beliefs, experiences, and perspectives. We know that this makes our work stronger and more responsive to the challenges faced by those we work with and for and we encourage people from historically underrepresented groups to apply. Click here to learn more about IPA’s commitment to diversity, equity, and inclusion.
Innovations for Poverty Action is an affirmative action-equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at jobs@poverty-action.org or via phone at 1-202-386-6200. The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs@poverty-action.org. Please note that only qualified applicants will be contacted by the hiring manager.
